Golden Reel International Film Festival – Privacy Policy

Last updated: July 1st 2025

This Privacy Policy explains how the Golden Reel International Film Festival (“the Festival”, “we”, “us”, “our”) collects, uses, and protects your personal information when you visit our website, submit a film, or otherwise interact with our services. We are committed to safeguarding your privacy in compliance with the EU General Data Protection Regulation (GDPR) and applicable international standards.

1. Scope

This Policy applies to all visitors, filmmakers, and users of our website and services, including international entrants submitting via FilmFreeway.

2. Data We Collect

We may collect the following categories of personal data:

Submission Data: film titles, credits, synopses, contact names, email addresses, and related information you provide through FilmFreeway when entering the Festival.
Contact Data: name and email address submitted through our website contact form or email.
Usage Data: technical information automatically collected when visiting our website (IP address, browser type, pages visited, date/time of visit).

We do not collect payment data. All financial transactions are handled directly by FilmFreeway.

3. How We Use Your Data

We process personal data for the following purposes:

To manage and review film submissions.
To communicate with entrants about the status of submissions, selections, and awards.
To archive submission data for festival records and to promote future editions of the Festival.
To publish the names of selected projects, finalists, and winners on our website and social media channels.
To comply with legal obligations and protect the rights and safety of the Festival and its participants.

4. Data Retention

Submission Data is archived and may be used to promote future editions of the Festival. Past selections and winners remain listed permanently on our website and social media platforms.
Contact Data (name and email) is retained after the Festival ends to provide information about future editions, unless you unsubscribe.
Usage Data is kept for a shorter period and used only for site functionality and security.

5. Legal Basis for Processing

We process your personal data under GDPR Article 6, based on:

Consent (e.g., when you submit a film or contact us).
Contractual necessity (to review and evaluate submissions).
Legitimate interests (to archive festival records and promote future editions).

6. International Data Transfers

Since our Festival welcomes global participants, data may be transferred outside the EU. We ensure that any such transfers are protected by adequate safeguards in accordance with GDPR.

7. Children’s Privacy

The Festival does not knowingly collect data from individuals under 16 years of age, unless parental or guardian consent is provided in compliance with GDPR. If we discover that data has been collected from a child without consent, it will be deleted promptly.

8. Your Rights

As a data subject under GDPR, you have the right to:

Access, correct, or delete your personal data.
Withdraw consent at any time.
Object to processing or request restriction of processing.
Data portability (request a copy of your data).

To exercise these rights, contact us at support@goldenreeliff.com or via our website contact form.

9. Sharing of Data

We do not sell or trade personal data. Data may only be shared:

With FilmFreeway, as our submission platform provider.
When legally required (e.g., court or government requests).
With your explicit consent.

10. Security

We take appropriate technical and organizational measures to protect your data. However, no system of online transmission or storage can be guaranteed as 100% secure.

11. Changes to this Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised “Last updated” date.

12. Contact Us

For any questions or requests regarding this Privacy Policy, please contact us at:
📧 support@goldenreeliff.com
🌐 via our website contact form

At present, the Festival does not operate from a permanent physical office. For official correspondence, please contact us exclusively via email or the website contact form.